Look for the following in your GCMS notes
Application section
1) Primary office (should be Islamabad)
2) Secondary (Ottawa or any other they may have asked help for)
3) file number
4) Application status (open/closed)
5) Category (should be FC1) for spouse sponsorship.
6) Check payments (Complete/incomplete)
7) Check applicant details (Name, DOB, visa potentials)
8) For Quebec applicants check CSQ (correct file number)
SPR Eligibility (Passed/failed) {Is sponsor even allowed to sponsor?}
Assessment
1) Eligibility (Not started/In progress/passed). {Usually updated after remedical}
2) Security/Criminality (Not started/In progress/passed) (Usually after remedical or passport request)
3) Medical (expired/passed/failed)
Correspondence
Outgoing
This is what they sent to you. (re medical, passport request, imm forms request via email or tcs)
Incoming
This what they have received from you.
Attachments
Documents(pics/Skype logs/phone calls/docs) that have been scanned and sent to Islamabad via Ottawa or Mississauga.
History/Paper file:
*Basically, what's going on in your file. (collecting dust in Islamabad)
*Look for application status? Is it in progress?
*Location
NOTES:
This is the most important section. This is where you will find out about interview queue (yes or no). This is where the visa officers interact with each other. This where they decided if your marriage is genuine. Here are some examples:
File (spousal case) review. CSQ info is in file. No adverse info found. ID verified, photocopied. applicant's first name is ---- DOB is ----. Sponsor is ----DOB is----. Sponsor is Canadian by birth. Employment history is ----. First marriage for applicant and sponsor, Married on ---. Marriage certificate is legal (nikkah nama). Sponsor was present at wedding. Both lived together in Pakistan. Sponsor went back --- (date) Marriage appears genuine. police report issued. Fees paid. Medical passed. Pictures are positive and good. Post wedding picture are positive and post wedding support is positive. Skype logs Facebook chat logs positive. Case OK. Relationship OK.
To understand GCMS notes, see the format below:
PAPER FILE
Application section
1) Primary office (should be Islamabad)
2) Secondary (Ottawa or any other they may have asked help for)
3) file number
4) Application status (open/closed)
5) Category (should be FC1) for spouse sponsorship.
6) Check payments (Complete/incomplete)
7) Check applicant details (Name, DOB, visa potentials)
8) For Quebec applicants check CSQ (correct file number)
Sponsor details
SPR Eligibility (Passed/failed) {Is sponsor even allowed to sponsor?}
Assessment
1) Eligibility (Not started/In progress/passed). {Usually updated after remedical}
2) Security/Criminality (Not started/In progress/passed) (Usually after remedical or passport request)
3) Medical (expired/passed/failed)
Correspondence
Outgoing
This is what they sent to you. (re medical, passport request, imm forms request via email or tcs)
Incoming
This what they have received from you.
Attachments
Documents(pics/Skype logs/phone calls/docs) that have been scanned and sent to Islamabad via Ottawa or Mississauga.
History/Paper file:
*Basically, what's going on in your file. (collecting dust in Islamabad)
*Look for application status? Is it in progress?
*Location
NOTES:
This is the most important section. This is where you will find out about interview queue (yes or no). This is where the visa officers interact with each other. This where they decided if your marriage is genuine. Here are some examples:
File (spousal case) review. CSQ info is in file. No adverse info found. ID verified, photocopied. applicant's first name is ---- DOB is ----. Sponsor is ----DOB is----. Sponsor is Canadian by birth. Employment history is ----. First marriage for applicant and sponsor, Married on ---. Marriage certificate is legal (nikkah nama). Sponsor was present at wedding. Both lived together in Pakistan. Sponsor went back --- (date) Marriage appears genuine. police report issued. Fees paid. Medical passed. Pictures are positive and good. Post wedding picture are positive and post wedding support is positive. Skype logs Facebook chat logs positive. Case OK. Relationship OK.
To understand GCMS notes, see the format below:
FORMAT OF GCMS NOTES:
APPLICATION: <immigration file#>
Created Date: <date local embassy received files from CIC>
Created by: <visa officer codename>
Updated Date: <time/date when the application was last updated>
Updated by: <visa officer codename>
Primary Office: <local embassy>
Secondary Office:
App#: <immigration file number>
App Status: <open, or close>
App Status Reason: <In- progress, close,open>
Received Date: <date when the local embassy received the application>
Receivedd Via: <Mail>
Lock-In Date: <date when CIC received/open the apps>
Category: <FC1,FC3,FC4, FC6, FCC,FCE,FCH, etc> Family class category
< Latest VO assessment goes here>
Special Programs
Corrspond Lang: <english, other language>
Interview Lang: <english, other language>
Cost Recovery: <complete, deferred, etc>
RPRF: <complete, deferred, etc>
Overpayment: <no, yes,...>
Restricted Notes: <no, yes..>
Prospective App Delete Date: < if withdrawn>
Name: <Name of sponsored applicant>
DOB: <date of birth>
# of Client: <no. of applicants>
# of Potential Visas: <depend on # of client>
Province of Destination: <destination declared in apps>
City of Destination:
CSQ File#:
FOSS Doc#:
Associated App:
FAMILY CLASS SPONSORSHIP
SPR Correspond Lang:
CSC Date:
If eligible:
Misrepresentation:
Family Size:
SA's Met for:
Status:
REFUGEE
Processing Priority
Financial Support
Access Via:
Referral #:
ASSESSMENTS → this is the summary of the application. You can see the overall status here if completed or not.
Eligibility: <not started, started, complete>
Security: <not started, started, complete>
HIRV: <not started, started, complete>
Criminality: <not started, started, complete>
Org Crime: <not started, started, complete>
Medical: <passed, failed, complete>
Misrepresentation: <not started, started, complete>
Other Reqs:
Final:
PAPER FILE
Office:
Paper File #:
Location: <visa office>
APPLICATION ASSIGNMENT
Assigned To: <Visa officer code name>
Assigned By: <Visa officer code name>
Due Date:
SECONDARY OFFICE(S)
SECONDARY OFFICE(S): 0
SPECIAL PROGRAM
SPECIAL PROGRAM: 0
MINISTERIAL INSTRUCTION CRITERIA
MINISTERIAL INSTRUCTION CRITERIA: 0
CLIENT DETAILS
CLIENT DETAILS:1 ( for sponsored person)
Created Date: <date when apps was received by CIC>
Create By: <Visa officer code name>
Updated Date:
Updated By: <Visa officer code name>
Client/Party: <PA>
UCI/Party ID:
Relationship:
Other Relationship Desc:
Acc:
Name: <name of sponsored person>
Gender: <male, female>
DOB: <date of birth>
DEP Type:
Dep Type Other Desc:
Effective Date: <date when CIC received apps>
Expiry Date:
Disassoc Reason:
Other Disassoc Desc:
Counterfoil Required: <yes, no>
Security: <started, not started, complete >
HIRV:
Criminality: <started, not started, complete >
Medical : <passed, failed>
Misrepresentation:
Min Relief - Security:
Min Relief - HIRV:
Min Relief - Org Crime:
Citizenship: <country of citizenship>
CoR: <country of origin>
Place of Birth (City/Town):
Country of Birth:
Marital Status: <spouse, common-law, conjugal>
Country of Refuge:
Sponsor Lenght (months):
Searched By: <visa officer code name>
Searched Date:
Travel Doc #: <passport number>
Travel Doc Expiry Date: <passport expiry date>
Travel Doc Country of Issue : <country where passport was issued>
Official Language: <english, or other language>
Can Communicate English:
Can Communicate French:
# of Years of Education:
Level of Education:
NOC:
Occupation:
Telephone #:
Fax #:
E-mail:
CSQ INFORMATION
CSQ INFORMATION
Individual Ref#:
Issuance Date:
Valid To:
ADDRESS
Type: <mailing>
Country:
Apt/Unit#:
Street #:
Street Address:
Streer Address2:
PO Box:
City/Town:
Province/State:
District:
Postal Code:
CLIENT DETAILS: 2 (for sponsor)
Created Date: <date when apps was received by CIC>
Create By: <Visa officer code name>
Updated Date:
Updated By: <Visa officer code name>
Client/Party: <PA>
UCI/Party ID:
Relationship:
Other Relationship Desc:
Acc:
Name: <name of sponsor>
Gender: <male, female>
DOB: <date of birth>
DEP Type:
Dep Type Other Desc:
Effective Date: <date when CIC received apps>
Expiry Date:
Disassoc Reason:
Other Disassoc Desc:
Counterfoil Required: <yes, no>
Security: <started, not started, complete >
HIRV:
Criminality: <started, not started, complete >
Medical : <passed, failed>
Misrepresentation:
Min Relief - Security:
Min Relief - HIRV:
Min Relief - Org Crime:
Citizenship: <country of citizenship>
CoR: <country of origin>
Place of Birth (City/Town):
Country of Birth:
Marital Status: <spouse, common-law, conjugal>
Country of Refuge:
Sponsor Length (months):
Searched By: <visa officer code name>
Searched Date:
Travel Doc #: <sponsor’s passport number>
Travel Doc Expiry Date: <passport expiry date>
Travel Doc Country of Issue : <country where passport was issued>
Official Language: <English, or other language>
Can Communicate English:
Can Communicate French:
# of Years of Education:
Level of Education:
NOC:
Occupation:
Telephone #:
Fax #:
E-mail:
CSQ INFORMATION
Individual Ref#:
Issuance Date:
Valid To:
ADDRESS → Address of sponsor
Type: <mailing>
Country:
Apt/Unit#:
Street #:
Street Address:
Street Address2:
PO Box:
City/Town:
Province/State:
District:
Postal Code:
PARTY DETAILS
PARTY DETAILS: 0
ADMISSIBILITIES
SECURITY
SECURITY:1
Created Date:
Created By:
Updated Date:
Updated By:
UCI #:
Family Name: <surname of sponsored person>
Given Name: <name of sponsored person>
Type: Security
Status: <started, not started, complete>
Validity Date:
Status Updated by: <visa officer code name>
Status Updated Date:
Assigned By: <vo code name>
Assigned To: <vo code name>
Due Date: < 1 year from when the application was filed> ⇐deadline
Activity # :
ATTACHMENTS
ATTACHMENTS: 0
SUB ACTIVITIES
SUB ACTIVITIES: 0
HIRV
HIRV: 0
CRIMINALITY
CRIMINALITY
CRIMINALITY:1
Created Date:
Created By:
Updated Date:
Updated By:
UCI #:
Family Name: <surname of sponsored person>
Given Name: <name of sponsored person>
Type: Security
Status: <started, not started, complete>
Validity Date:
Status Updated by: <vo code name>
Status Updated Date:
Assigned By: <vo code name>
Assigned To: <vo code name>
Due Date: < 1 year from when the application was filed> ⇐deadline
Activity # :
ATTACHMENTS
ATTACHMENTS: 0
CRIMINALITY HISTORY
CRIMINALITY HISTORY: 0
POLICE CERTIFICATES
POLICE CERTIFICATES: 0
SUB ACTIVITIES
SUB ACTIVITIES: 0
ORGANIZED CRIME
ORGANIZED CRIME: 0
MEDICAL
MEDICAL: 1
Created Date:
Created By:
Updated Date:
Updated By:
UCI #:
Family Name: <surname of sponsored person>
Given Name: <name of sponsored person>
Type: Medical
App Status: PASSED
Validity Date:
Status Updated by: <vo code name>
Status Updated Date:
Assigned By: <vo code name>
Assigned To: <vo code name>
Due Date: < 1 year from when the application was filed>
Activity #:
IME #:
UMI:
Assessed For: PR
Reason For Closure:
RMO:
M Profile:
Description: <EDE, ED, IMA, IME, EFE,EFC> → Medical decision by VO
S Profile:
Description:
MOF Rationale Exist: <yes, no>
MOF Review:
Valid Until: <1yr from date of medical exam>
MISREPRESENTATION
MISREPRESENTATION: 0
MINISTERIAL RELIEF
MINISTERIAL RELIEF: 0
CORRESPONDENCE
OUTGOING → Documents request come from CIC to applicant
OUTGOING: 1
Created Date:
Created By:
Updated Date:
Updated By:
Create Office: <local embassy>
UCI #:
Request to Issue: <Letter>
Document Type: <AOR>
Status: <sent>
Assigned To: <vo code name>
Assigned By: <vo code name>
Due Date:
All Rec'd: <yes, no>
Via:
Via Details:
Name: <name of sponsored person>
Status Updated by: <vo code name>
Status Updated Date:
Sent By: <vo code name>
Sent Date:
Printed By:
Printed Date:
ITEM(S) REQUESTED
ITEM(S) REQUESTED: 0
ATTACHMENTS
ATTACHMENTS: 0
INCOMING → Documents received by CIC/visa office from applicant
INCOMING: 1
Created Date:
Created By:
Updated Date:
Updated By:
Create Office: <local embassy>
Item: <Passport/Travel Documents>
Item For: <PA>
Comments:
Due Date:
Status: <started, not started>
Via:
Via Details:
Received By:
Received Date:
Replied By:
Replied Date:
Status Updated By: <vo code name>
Status Updated Date:
Letter ID:
PAYMENTS
PAYMENTS: 0
FEES
FEES: 1 ( for processing fee FPC)
FEES: 2 ( for RPRF)
ASSOCIATIONS
APPLICATIONS & CASES
APPLICATION & CASES : 0
ORGANIZATIONS & ENTITIES
ORGANIZATION & ENTITIES: 0
GROUPS
HISTORY
APPLICATION STATUS Remarks: application sequence is arrange from very recent Application 1 to
oldest - Apps N.
APPLICATION STATUS: 1
App Status: <open, close>
App Status Reason: <In progress, completed>
Other Reason Desc:
Leave Decision:
Leave Decision Date:
Decision:
Decision Date:
Office:
Updated Date:
Updated By: <vo code name>
APPLICATION STATUS: 2
App Status: <open, close>
App Status Reason:
Other Reason Desc:
Leave Decision:
Leave Decision Date:
Decision:
Decision Date:
Office:
Updated Date:
Updated By: <visa officer code name>
APPLICATION:
APPLICATION:1
Field Name: <medical>
Action: <Updated>
Old Value: In Progress
New Value: PASSED
Updated Date:
Updated By: <vo code name>
Office: <visa office>
APPLICATION: 2..... TO ..APPLICATION : N
(Remarks: Activities is in order from very recent Activity1 to oldest - Activity N )
ACTIVITY
ACTIVITY: 1 (most recent)
UCI:
Name: <name of sponsored person>
Sub Activity/Activity Type: <Medical>
Status: <Passed>
Updated Date:
Updated By: <visa officer code name>
Office: <visa office>
ACTIVITY: 2 to.... ACTIVITY: N
PAPER FILE
(Remarks: Paper File History is arrange from very recent- History 1 to oldest- History N)
PAPER FILE HISTORY
PAPER FILE HISTORY: 1
Created Date:
Created By: <vo code name>
Updated Date:
Updated By: <vo code name>
Office: <visa office>
Paper File#:
File Status:
Location: <registry>
Archive Date:
Transfer ID:
Transfer Outcome: <received>
NOTES
Remarks :
- Arrange from very recent - Notes to the oldest - Notes N
- The “TEXT” in the last line of NOTES are information/assessment written by VO
- Every inquiry or follow-ups on the application are log as notes in the application file.
NOTES: 1 (most recent)
Created Date:
Created By: <vo code name>
Updated Date:
Updated By: <vo code name>
Restricted: <no, yes>
Label: <general>
Office: <visa office>
Text: < xxx & xxx where here for follow-up on application and to submit additional docs. Advised that apps is currently queued for review by an officer.> - Follow-up by applicant noted in apps
This blog is very helpful! and informative thank you for this blog, GCMS report is specialized in requesting CAIPS/GCMS where CAIPS means Computer Assisted Immigration Process System and GCMS means Global Case Management System. The CAIPS is used to process Visa applications outside Canada.Express Entry GCMS Notes Citizenship and Immigration Canada uses the system to input data from immigrant and visitor visa applications and supporting documentation, student and employment authorizations, and returning residence permits. CAIPS is no longer used in Canadian embassies rather it is replaced by GCMS to track the application process.
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